Creating a Database that Meets User Needs

Computer Storage


A database is a repository for some person’s or organization’s data. For it to meet user needs, it must satisfy several criteria:

  • It must be easy to enter new data into it.
  • It must be easy and fast to retrieve just the information you want from it.
  • It must store the data in such a way that database operations do not corrupt it.

A database system consists of the hardware the database resides on, the operating system that controls that hardware, the database management system (DBMS) that performs operations on the database, the database application that translates the user’s commands into instructions the DBMS understands, and the database itself.

The database application is the part of the system that interfaces directly with the user, so it is the part that must make it easy to enter new data, and easy and fast to retrieve the desired information. This is the part of the system that database developers create. The DBMS comes from a vendor such as Microsoft or Oracle or from a consortium of professionals as is the case for open source DBMSs such as PostgreSQL or MySQL. The operating system (OS) comes from an OS vendor, such as Microsoft, or from an open source community, as is the case with Linux. Finally, the hardware comes from a hardware vendor such as IBM, Dell, or HP.

The hardware, operating systems, and DBMSs are all general purpose and have proven to be reliable in the marketplace. For these things, you can just buy the components that have enough capacity to meet your needs. The custom part is the database application. This is the software piece that solves the particular problem that you have. Since your needs are not exactly like anyone else’s you are either going to have to produce this part yourself, or hire someone to do it. Even if you decide to hire someone, it is good to understand what’s important so that you can make sure that what is finally produced actually does meet your needs.

There is a time-tested method for making sure that an application that results from a development effort actually meets the needs of those who will be using it. That method, which guides developers through the entire life of the development project is called the System Development Life Cycle (SDLC). The SDLC breaks down the development effort into a sequence of phases that, when carefully followed give a high probability of a successful project. The SDLC is not restricted to database development. It applies to development projects of any kind.

The phases are:

  • Definition
  • Requirements
  • Evaluation
  • Design
  • Implementation
  • Final Documentation and Testing
  • Maintenance

Each phase is important and skipping any one of them can cause the entire project to fail. I will describe each of these phases in detail in subsequent posts, including why it is important.

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